1. What is the purpose of ADUM?                  

The Accès Doctorat Unique et Mutualisé (ADUM) is a managing and communication tool, a collaborative tool and an online community. ADUM centralizes all the administrative procedures of your doctoral program: your enrollment, your training, your defense.

https://www.adum.fr/index.pl?site=UBX

2. How to be admitted for a doctorate at the University of Bordeaux?

You must consult the website of the doctoral school of your specialty to follow its specific admission procedure.

https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/Graduate-Programs

3. How to find a thesis supervisor?

You must contact the research units listed on the website of the doctoral school of your specialty

https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/The-Doctoral-Schools

4. I am a foreign student admitted to a doctoral program at the University of Bordeaux. Who can help me with the procedures for coming to France?

The Bureau d'accueil des chercheurs internationaux (BACI) assists international students, particularly doctoral and post-doctoral students, with their entry and residence procedures in France.

More information on: https://www.u-bordeaux.fr/International/venir-bordeaux/enseignants-chercheurs-et-personnels-internationaux

The Student Life Offices on your campus (BVE) will also help you in your search for accommodation, practical life...

More information on: https://www.u-bordeaux.fr/campus/animation-des-campus/accueil-des-etudiants

 5. When do doctoral enrollments begin?

Administrative enrollments (once you have been admitted to a doctoral school), are open from the beginning of July to the end of October, except for special cases in the first year of the doctorate only (cotutelle doctoral program, specific funding such as Cifre, ANR, ERC...). For more details depending on your year, the enrollment calendar is available on the website.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/Enrolling-in-the-first-year-of-a-doctorate

6. What is a doctoral admission or an administrative enrollment?

The admission is granted by the doctoral school that checks that you have the required skills to start your research work. It is the first step to your administrative enrollment in doctorate.

https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/The-Doctoral-Schools

The administrative enrollment is the second step, which finalizes the procedure every year with the online payment of the registration fees and the edition of your school certificate.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll

7. What is a Graduate Program?

A Graduate Program is a post-Bachelor's degree program, oriented towards scientific research, which merges the Master's and Doctorate components. Young researchers have the opportunity to carry out scientific work within research teams of excellence in certain scientific fields (such as neuroscience, photonics, cardiac electrophysiology, etc.).

More information on: https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/Graduate-Programs/Introducing

These programs are open directly at the doctoral level, after admission to one of the doctoral schools of the University of Bordeaux and administrative enrollment, from the first year of the doctorate.

Doctoral students who are members of a Graduate Program benefit from specific thematic training, scientific seminars, and support for international mobility, and are integrated into a scientific community around a common research object.

8. Do I have to enroll or apply to join a Graduate Program?

Each program publishes its calendar and selection procedure within its research community, in order to form a cohort within one or more doctoral schools.

More information on: https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/Graduate-Programs

An admission to a Graduate Program does not replace a formal admission to a doctoral school, nor does it replace an administrative enrollment.

9. How much is the tuition fees?

The average tuition fees are 380€. In addition to these fees, the student life and campus contribution (CVEC) must be paid to the CROUS (100€). In the case of a cotutelle doctoral program, the doctoral student may be exempted from the tuition fees and the CVEC according to the terms described in the cotutelle contract signed by all parts.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll

10. What is the Student Life and Campus Contribution (CVEC) paid to CROUS?

This contribution is "intended to promote the welcoming and social, health, cultural and sports support of students and to support the prevention and health education actions carried out for them". It is mandatory. It is due each year by doctoral students prior to their enrollment. In the case of a cotutelle doctoral program, the doctoral student may be exempted from the CVEC according to the terms described in the cotutelle contract signed by all parts.

More information on: https://cvec.etudiant.gouv.fr/

11. In the case of a cotutelle doctoral program, do I have to pay the tuition fees at the partner university as well?

The tuition fees are in principle to be paid alternately, in one institution and then in the other, unless otherwise specified in the cotutelle contract. As the amount of the tuition fees can vary considerably from one institution and from one country to another, it is essential to check this point at the beginning of the doctoral project.

Even if the fees are paid on an alternating basis, the administrative enrollment must always be done every year and in both institutions of the cotutelle doctoral program for the entire duration of the doctorate.

12. How to apply for re-enrollment with my doctoral school?

First of all, you must meet the conditions of re-enrollment set by your doctoral school: the authorization to re-enroll is granted by the doctoral school after the opinion of the monitoring committee and the thesis supervisor, according to the procedures set up by each doctoral school.

You must connect to your ADUM account and submit a re-enrollment request in "x" year in your personal space. Once your request has been validated by your thesis supervisor and then by the doctoral school, you will receive an email to finalize your process in your ENT space. You can consult the tutorial on the website of the doctoral school. 

https://www.adum.fr/index.pl?site=UBX

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll

13. How to finalize my administrative re-enrollment in doctorate?

To finalize your administrative re-enrollment, see step 2 of the procedure described on the Graduate Research School website

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/Re-enrolling-in-the-second-year-and-more

14. How can I pay my tuition fees in three instalments without charge?

Payment in three instalments without charge is only possible for online payments via ENT, by credit card and until mid-October.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll

15. What should I do if I can't connect to my ENT?

You need to contact: assistance.iaweb.doctorat@u-bordeaux.fr or idnum@u-bordeaux.fr

16. What should I do if I can't deposit a document on my ENT or ADUM account during my administrative enrollment?

You need to contact: inscriptiondoctorat@u-bordeaux.fr

17. How do I get my bilingual school certificate?

You will be able to download your certificate in bilingual version, from Adum, in your personal space or in French version on the ENT (if your account is activated) in the section " My curriculum - My administrative documents ".

If you are a new student at the University of Bordeaux, your European student card (https://www.etudiant.gouv.fr/fr/c-est-quoi-la-carte-europeenne-etudiante-1009) must be collected at your doctoral school.

18. How do I update my AQUIPASS student card after I re-enroll?

It is automatically updated after the validation of your administrative re-enrolment. The new sticker to be stuck on your card for the academic year concerned can be collected at your doctoral school.

19. What should I do if my AQUIPASS student card is lost, stolen or damage?

The replacement of a lost card will cost you 10€. You can proceed to the online payment according to the procedure described at the bottom of the following link.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/Re-enrolling-in-the-second-year-and-more

In case of difficulties, contact: inscriptiondoctorat@u-bordeaux.fr

The admissions office will issue your new AQUIPASS card only upon presentation of the payment confirmation email.

In case of theft or damage, the replacement of the card is free upon presentation of the theft report from the police station.

 20. How do I activate my University of Bordeaux email address after I enroll?

Connect on the following link: https://activation.u-bordeaux.fr/ and the procedure.

21. How do I redirect my university email address?

See the dedicated page: https://idnum.u-bordeaux.fr/index.php

22. Who do I contact for problems with my university email address?

Send a request for assistance to: idnum@u-bordeaux.fr

23. After my thesis defense, how long does my institutional email address remain functional? Is it possible to request an extension?

See the FAQ on digital identity: https://idnum.u-bordeaux.fr/index.php?page=faq

24. If I defend my thesis before the end of the calendar year (December 31 of the current year), do I have to re-enroll for the new academic year?

Except in special cases (e.g. contract extensions), if you defend your thesis before December 31, you do not have to apply for re-enrollment for the current year. You remain a user of the university until the defense of your thesis.

25. I change my thesis supervisor or co-supervisor, my thesis subject... How to proceed?

The form of changes during the thesis is available in your personal space ADUM (“administrative documents”, it must be completed and signed by the persons concerned and sent to your doctoral school.

26. My personal data has changed (telephone, address, etc.). What should I do?

You must report this to the Admissions Office at inscriptiondoctorat@u-bordeaux.fr and make the changes in ADUM. If you are an employee, you must also report it to your HR administrative.

After your defense, be sure to modify your contact information in ADUM, so that the university can contact you for the Graduation Ceremony, the surveys etc...

27. How are the data I enter into ADUM at the time of my enrollment and throughout my doctorate processed?

In accordance with the General Data Protection Regulation (GDPR), upon enrollment you give your consent for the processing of your personal data for the performance of a public service mission of administering the doctorate.

https://www.adum.fr/phd/pages/cnil.pl

The informations entered are accessible and usable for the administration of the doctorate, the valorisation of competences and the follow-up of the graduates by the personnel in charge of the administration of the doctorate within the institution of enrollment.

28. How do I apply for a transfer?

First, inquire about the admission and enrollment requirements of the university where you wish to enroll.

Then contact your doctoral school, which will inform you of the procedure to follow and will ensure that your thesis supervisor has given his or her opinion before authorizing the transfer.

https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/The-Doctoral-Schools

1. Who authorizes the defense?

Authorization to present a thesis for defense is granted by the President of the university, after the opinion of the director of the doctoral school and on the proposal of the thesis supervisor. It is compulsory to be present on the day of the defense, including in the case of a cotutelle doctoral program.

2. How long do I have to defend without having to re-enroll?

The deadline for a thesis defense for the current year withoutadministrative re-enrollment is December 31. After this date, a re-enrollment is mandatory.

3. How to declare my defense? 

You must complete this procedure in ADUM in collaboration with your thesis supervisor two months before the planned date.

4. Before my defense, what is the deadline for submitting my manuscript?

Your manuscript must be submitted on ADUM at least 6 weeks before the date chosen for the defense to be sent to the reviewers and jury members

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Thesis-defense

5. Before my defense, how to change my manuscript already submitted on ADUM?

You can no longer modify your manuscript yourself. Get in touch with your defense administrative (an administrative is assigned to you as soon as your jury is validated on ADUM and remains your reference for all the validation steps of your defense).

6. Who can I contact to find a room for my defense?

You must contact your research unit, which will help you book a room.

7. After my defense, what is the deadline for submitting my manuscript? 

Your original documents, duly signed by all the members of the jury, must be sent to your defense adminsitrative within 8 days. If no corrections have been requested by the jury, you have one month to submit the final manuscript. If corrections have been requested by the members of your jury, you have a period of 3 months.

8. After my defense, how can I change my manuscript already submitted on ADUM? 

You must connect to your personal ADUM space, in the "Procedures" section click on "Save the final versions of your thesis".

9. What are the standards for thesis writing? 

You must write according to the style sheet of your choice.In your personal ADUM space, you can download the document "Recommendations for writing a digital thesis" which contains all the necessary information.

10. Are publications mandatory to defend? 

Not for all schools. You must contact your doctoral school directly. 

11. Can I write my thesis in a foreign language?

In France, the language of a thesis must be French (Code de l'éducation, Article 121-3). If the doctoral student wishes to write in another language, he or she must submit a request to the director of the doctoral school, explaining the need to write in another language.

When another language is authorized by the doctoral school, the thesis must include a substantial summary in French describing the context of the research, the approach taken and the results obtained. The length of this summary is determined by the doctoral school to which the student belongs.

In the case of a cotutelle doctoral program, you must refer to the writing procedures detailed in the cotutelle contract. 

12. Where can I find information on the composition of my jury? 

The rules are defined by the decree of May 25, 2016 and are available in your personal ADUM space.

https://www.adum.fr/index.pl?site=UBX

However, specificities may be provided for in the internal regulations of the doctoral school.

In the case of a co-supervision thesis defense, you must consult the rules mentioned in your co-supervision contract

13. Some of the members of my jury cannot travel for my defense, is it possible to use video conferencing?

The use of total or partial videoconferencing is possible since October 27, 2020, according to the terms defined in the framework note.

https://college-doctoral.u-bordeaux.fr/en/News/Modalities-for-the-defenses

14. What should I do if one of my jury members is absent?

Your thesis supervisor must contact the defense administrative to check the conformity of the jury in the absence of one of the members.

15. What digital tools can be used for videoconferencing?

There are several tools in line with the University of Bordeaux's information system policy.

https://personnels.u-bordeaux.fr/Metiers/Services-numeriques/Travail-a-distanceoutils-numeriques-a-disposition/Outils-de-web-conference

17.  Where and how can I print my manuscript? 

A flyer with the contacts of the printing offices on the different sites of the university : download the flyer

1. When are the diplomas issued?

The doctorate diplomas are issued twice a year, subject to receipt of the original official documents of the defense and after the final submission of your thesis:

- End of October for the January to August defenses of the current year

- End of February for the defenses from September to December of the year Y-1

2. How do I collect my diploma?

The information will be communicated to you automatically.

The diploma is delivered on the day of the annual ceremony of the university's doctors.

It is not possible to send a diploma by mail but there are different options to collect it.

More information on: https://college-doctoral.u-bordeaux.fr/en/After-the-doctorate/The-doctorate-diploma

3. How do I get my certificate of achievement?

After the final deposit of your manuscript at the university library, a digital version of the certificate can be sent to you upon request to the administrative of your defense. The original can be collected directly from your defense administrative at the admissions office or on the day of the annual doctoral graduation ceremony.

4. Who can collect a diploma (or certificate of achievement)?

You can give a proxy to a third person.

More information on: https://college-doctoral.u-bordeaux.fr/en/After-the-doctorate/The-doctorate-diploma

5. I can no longer find my diploma?  

In case of loss, destruction (e.g.: flood, fire...) or theft, you can request a duplicate from the admissions office at inscriptiondoctorat@u-bordeaux.fr

All requests must be sent via the dedicated form by mail or email. A duplicate will be sent according to the same procedure as for sending a diploma.

6. I wish to change my civil status on my diploma

You must provide proof of this change for the issuance of a duplicate, along with the dedicated form.

The original diploma must be returned to the admissions office beforehand.

7. I would like my common name to be mentioned on the diploma

The birth name remains obligatory on the diploma but it is possible to add the common name on request.

8. What should I do if I notice an error on my diploma?

First of all, you must contact the Graduate Research School (inscriptiondoctorat@u-bordeaux.fr) or your defense administrative by e-mail to report the errors.

The original diploma must be returned to the admissions office beforehand.

Once the request has been taken into account, the diploma will be re-issued. An email will be sent to you to collect it.

9. I wrote and/or defended my thesis in English, would it be possible to have a certificate of achievement edited or translated into English?

It is impossible for the University of Bordeaux to issue a certificate of achievement in English because it is an official French national document issued by the State in France. However, if future employers request a certificate of achievement in English, we can provide you with a certification (email) of your defense in English. To obtain this certification, you must make a request by email to your defense administrative.

10. I wrote and/or defended my thesis in English, would it be possible to have a diploma published or translated into English?

It is impossible for the university to issue a diploma in English because it is an official French national document issued by the State in France.

1. How do I find funding for my doctorate?

Before taking any steps, you should identify a teacher-researcher in your field of specialization who would be willing to supervise your research work. You must then identify the corresponding doctoral school and consult the admission criteria and procedures.

Doctoral funding can be granted by institutions via doctoral schools (doctoral contracts), through a partnership with another organization (public institutions, research organizations, partner universities, companies, associations, foundations, etc.) or by responding to a call for proposals (Region, ANR, European funding, French government grants, foreign government grants, etc.). Application procedures vary depending on the source of funding and the doctoral school to which the student belongs. In all cases, your potential thesis supervisor must help you with these procedures before the start of your doctoral project.

More information on: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities

2. I am from a foreign country, what are the financing possibilities to come and do a doctorate at the University of Bordeaux?

In general, funding opportunities are the same for all doctoral students (see answer above). However, some calls for proposals may include a nationality criterion. It is therefore advisable to read the application procedures for each call carefully.

Do not hesitate to consult the website of the Graduate Research School : https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities or the Campus France website.

3. I would like to benefit from a doctoral contract, how do I go about it?

Doctoral contracts at the University of Bordeaux are awarded through competitions organized by the doctoral schools or through calls for projects organized by the Graduate Research School or the laboratories' own funds.

For information about the competition procedures in the doctoral schools: https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/The-Doctoral-Schools

For information on Graduate Research School calls: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities

4. How can I fund my cotutelle doctoral prgram or my international co-supervision?

Candidates for a cotutelle doctoral program or international co-supervision are entitled to the same funding as for a "classic" doctorate (see question 1).

In the particular case of cotutelle doctoral programs or international co-supervision, the main remuneration, the funding of the research and the mobility of the doctoral student can be taken in charge by one of the two institutions or in a shared way.

Depending on the country, there may be specific bilateral programs. Do not hesitate to consult the Campus France and embassy websites.

It is therefore important to carefully read the application procedures for each call for proposals.

In all cases, your potential thesis supervisor must help you with these steps before the start of your doctoral project.

Contact the internationalization office: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems

5. I have a mobility project, does the university offer financial support?

To fund your mobility, you can contact :

- Your research unit

- The Graduate Research School via :

     - Your affiliated doctoral school

     - If applicable, your affiliated Graduate Program

     - The internationalization office: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities/Funding-programs-for-international-mobility

It is also advisable to monitor your project on a regular basis: funding requests are made several months or even a year in advance.

6. In the context of a cotutelle doctoral program, does the doctoral contract cover the costs related to research in the partner universities ( tuition fees, travel expenses, accommodation, etc.)? 

The doctoral contract is an employment contract (it is your salary). It is essential to find out in advance about the amount of the tuition fees in the partner institution and to discuss them with the thesis supervisors.

Likewise, the costs related to international mobility and the possible reimbursements must be discussed before the project begins with the thesis supervisors and the research units to which they are attached. At the University of Bordeaux, it is also possible for a doctoral student to apply for international mobility grants.

More information on: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Mobility-and-funding 

7. Can I do an internship? 

No. The internship is not eligible for the preparation of a doctorate.

8. How can I do a research stay in another institution?

The University of Bordeaux and the other institution must sign a hosting agreement

E-Mail contact : contrat-recherche@u-bordeaux.fr

9. Is it possible to do a doctorate without funding? 

According to the internal regulations of the affiliated doctoral school.

10. I am not funded for the thesis, can I work? 

This is not a modality recommended by the University of Bordeaux. According to the decree of May 25, 2016. The conditions of resources are studied by the doctoral schools. You must refer to the internal regulations of the affiliated doctoral school.

1. Who do I contact for a question about my recruitment?    

You can contact rh.finances.doctorat@u-bordeaux.fr

2. When should I sign my contract?

After your full enrollment in the doctorate upon presentation of your school certificate.

3. Who do I contact to sign my contract?

At the Humad Ressources Department. The HR administrative assigned after the finalization of your administrative enrollment is your single point of contact.

4. Who do I contact if I have a question about my employment contract with the University of Bordeaux after I sign it?

You can contact your administrative in the Human Resources and Social Development (RHDS) pole for all individual questions related to your professional situation: salary, contract amendment, change of bank account details, change of address, etc.

If you are a contract doctoral student or a doctoral researcher on a fixed-term contract, please contact your dedicated HR administrative officer in the administration office for contract research staff, who is assigned to you according to the structure to which you belong (department and research unit).

5. I am an employee of the University of Bordeaux, I can no longer find the contact details of my HR administrative

You can find the contact information of your HR manager, you can consult the "find your HR manager" section on the intranet via ENT to access the identity sheet of the HR department corresponding to your administrative situation as a doctoral student employed by the University of Bordeaux.

https://personnels.u-bordeaux.fr/Ressources-humaines/Contacts-et-boite-a-outils-RH

6. Do I have a "doctoral contract" status or a fixed-term contract?

The doctoral contract is a type of fixed-term contract specifically intended for doctoral students (Decree n°2009-464 modified by Decree n°2016-1173).

It is an opportunity to fund the doctorate and is concluded for a period of 3 years, except for extensions granted on an exceptional basis. Doctoral students under a doctoral contract have a dual status: that of student and that of contractual civil service employee. As such, they are subject to the same rights and obligations as any public employee vis-à-vis their employer.

The difference is the duration of the fixed-term contract on research and research assistance missions (1 year renewable).

7. I have an employment contract with the University of Bordeaux or with my employer. When will I be paid?

The date of signature of your employment contract and the establishment's payroll calendar (available on the intranet/Human Resources/Compensation) determine the date of payment of your pay. As a minimum, a deposit is always paid in the first month and regularized the following month.

The payment terms are specified by your HR administrative when you sign your employment contract.

8. What are the steps to prepare a business trip?

All travel outside your institution (France and abroad) must be the subject of a mission order.

Depending on your status, must obtain prior approval from your management (college, department, training unit, CFA, delocalized site, doctoral schools, schools and institutes) from the FSD if necessary.

More information on: https://personnels.u-bordeaux.fr/Metiers/Missions-en-France-et-a-l-etranger

Contact the administrative officer of the research unit to which you are attached or the HR officer of your employer, if applicable.

If you are doing a cotutelle doctoral program, the cotutelle contract does not replace the mission order

1. How can I teach at the university?      

Depending your status, you can teach hours:

- By being hired as a temporary teaching assistant (ATV) or as a temporary lecturer (CEV)

- By being recruited as a temporary teaching and research associate (ATER)

- By the amendment to your doctoral contract (complementary teaching mission).

More information on: https://www.u-bordeaux.fr/Universite/Recrutement

2. What is a teaching assignment?

Any doctoral student may, under certain conditions, perform teaching assignments. The payment of this service is biannual and after certification of the service done.

More information on: https://www.u-bordeaux.fr/Universite/Recrutement/Intervenant-d-enseignement-vacataire

3. What is a temporary teaching and research associate (ATER)?

Any doctoral student in the final year of his or her thesis or with a doctorate can be recruited as an ATER under certain conditions:

- On the one hand, the thesis supervisor must certify that the doctoral student will be able to defend his or her thesis within one year.

- On the other hand, the doctoral student must agree to take a competitive examination for higher education after his/her doctorate.

More information on: https://www.u-bordeaux.fr/universite/travailler-a-l-universite/personnels-enseignants-enseignants-chercheurs-et-chercheurs/enseignants-et-enseignants-chercheurs-contractuels

4. What is a complementary teaching assignment (MCE)?

Regardless of your employer, any doctoral student with a doctoral contract can perform a complementary teaching mission within the limit of 64 hours per year (the service attributed by rider will be 32 hours ETD or 64 hours ETD (hour equivalent of supervised work) only). An amendment to the doctoral contract is necessary and payment is monthly. A recruitment campaign is proposed each year.

https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities/Complementary-Missions

5. I would like to apply for a complementary teaching mission, what should I do?

Interested doctoral students must return the completed application form to their respective doctoral schools within the specified timeframe.

How to apply: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities/Complementary-Missions

6. I have applied for an MCE, who will inform me of the answer and the modalities?

The training component that has selected your application to teach within the framework of the MCE will contact you. The dedicated financial unit of the Graduate Research School will inform you in parallel of the recruitment procedures.

7. I have obtained an MCE, how do I proceed?

If you are an employee of the University of Bordeaux, the HR administration service for contractual personnel will contact you directly to come and sign your amendment to the doctoral contract.

If you are an employee of an EPST, please contact the human resources department of your main employer to find out about recruitment procedures.

8. I was not selected for an MCE, how do I proceed?

The MCE are awarded annually. Renewal by the training components of the winners from one year to the next is not systematic. You can apply the following year. Please contact the components to find out about the terms and conditions and the recruitment calendar.

https://www.u-bordeaux.fr/universite/organisation-et-fonctionnement/composantes-de-formation

9. Can I teach outside the University of Bordeaux?

Yes, in general. In this case, it is advisable to inquire about the terms of employment with the employer where you wish to teach.

Doctoral students who have a doctoral contract must also check with their main employer (UB, CNRS...) that they meet the conditions required to teach with a secondary employer (regulations concerning multiple jobs).

10. I would like to know when my vacation teaching hours will be paid at the University of Bordeaux?

Payment of hours is made once the service has been certified and processed by the department in charge. Please contact the administrative department of the teaching unit concerned.

1. What is an expertise mission?

Expertise missions are part of the complementary activities that a doctoral student under a doctoral contract can accomplish within the limit of a maximum in addition to his/her research activity.

This mission does not have to be a continuity of the thesis work.

More iformation about duration, pre-requisites, assets on https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities/Complementary-Missions

You can also contact expertisedoctorat@u-bordeaux.fr

1. Is any institution eligible to establish a cotutelle doctoral program?

Cotutelle doctoral programs may be considered with any foreign teaching and research institution authorized to award the doctoral degree. 

2. I want to do a cotutelle doctoral program, what should I do? 

The decision to opt for the cotutelle doctoral program is primarily made by the thesis supervisor, who is in charge of the doctoral project. In the case of a favorable decision, it must also be possible to do so in the partner institution.

The cotutelle doctoral program implies having two thesis supervisors: one at the University of Bordeaux and the other at the partner university, who agree to supervise you jointly. If this is the case, you should contact the Project Officer for the Cotutelle Doctoral Program at the Graduate Research School of the University of Bordeaux, who will inform you of the procedure to follow in connection with the doctoral school to which you belong.

More information on: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems/The-cotutelle-doctoral-program-double-degree

3.Who takes care of the cotutelle contract?

At the University of Bordeaux, the Graduate Research School (GRS) is in charge of negotiating, validating and signing cotutelle contracts. The Project Officer will contact the counterpart service of the partner institution directly, in association with the doctoral school of affiliation, to discuss and validate the terms of the cotutelle doctoral program contract.

More information on: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems/The-cotutelle-doctoral-program-double-degree

4. I am going to do a cotutelle doctoral program, when should I enroll at the University of Bordeaux?

Enrollment in the first year of the doctoral program must be simultaneous in both partner institutions. As the negotiation time may vary, you should not wait for the signature of the cotutelle contract to finalize your enrollment.

More information on: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll

5. In cotutelle doctoral program, do I have to enroll every year or by alternation?

Every year. Cotutelle doctoral students must enroll at both partner institutions from the first year of the doctoral program until the year of the thesis defense, in accordance with the schedules in effect at each institution. The signature of the cotutelle contract and the alternation of tuition fees do not exempt cotutelle doctoral students from this annual procedure.

To re-enroll:  https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/Re-enrolling-in-the-second-year-and-more

6. In cotutelle doctoral program, what are the rules to organize the mobilities?

The periods of stay must be balanced. A cotutelle doctoral student must stay at most half of the doctoral program in each institution (approximately 18 months for a three-year doctorate). The schedule of stays is set in consultation between the thesis supervisors and the doctoral student, according to the scientific project.

7. In cotutelle doctoral program, do I have to follow the same number of training hours as the other doctoral students?

At the University of Bordeaux, during the three years of the doctoral program, the cotutelle doctoral student must follow at least 50 hours of training distributed according to the regulations and the reference systems in force in the affiliated doctoral school.

- Disciplinary training in the catalog of training courses attached to the doctoral school

- Transversal training in the catalog of transversal training.

Among these 50 hours, the training courses "Scientific integrity in the research professions" and "Research ethics" are compulsory, as well as the training course "University pedagogy" in case of complementary teaching mission.

More information on: https://college-doctoral.u-bordeaux.fr/en/Training

8. In what situations do I need an amendment to my cotutelle contract?

The amendment to the cotutelle contract must be requested in the following cases

- Cotutelle contract expires (postponed defense date; extension of the doctorate; extension of the work contract...)

- Change of thesis supervisor (UB or partner supervisor)

- Change of title of the thesis

- Change of mobility schedule

- Change of research unit

Request modalities:

- Have the report of the individual monitoring committee in case of doctorate extension

- Have the agreement of the doctoral school

Contact the GRS cotutelle service at cotutelledoctorat@u-bordeaux.fr before the date of the desired change.

9. I am a cotutelle doctoral student and I will defend my thesis at the partner university: what do I have to do on the Bordeaux University side?

Whatever the place of the thesis defense, a cotutelle doctoral student must declare his defense in ADUM and obtain the authorization to defend from the University of Bordeaux according to the procedure and within the deadlines indicated in the cotutelle contract.

To know more about the defense: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Thesis-defense  

10. Does a cotutelle doctoral program defense have any specificities?

The terms and conditions for the thesis defense are detailed in the cotutelle contract. This single defense is recognized by both partner institutions, which will each issue a diploma.

11. What is the difference between a cotutelle doctoral program and an international co-supervision?

In the case of a cotutelle doctoral program, the doctoral student is enrolled at two institutions, with a view to obtaining a double degree.

In the case of an international co-supervision, the doctoral student is enrolled in only one institution, with a view to obtaining a single doctorate degree.

12. What is the European doctorate label?

The European doctorate label is a system for recognizing the European and international dimension of the doctorate.

More information on: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems/The-European-doctorate-label

1. What is the training plan?

The training plan corresponds to the skills you wish to acquire or develop in order to carry out the research work of your doctorate and in view of your future career.

2. How to construct my training plan?

It is constructed from your skills assessment and according to the objectives of the training courses offered in the training catalog (transversal, disciplinary) or outside the catalog.

3. Who to build my training plan with?

This plan must be developed with your thesis supervisor, your company if you are an employee, and the support of the Graduate Research School. It is evolving and can be revised each year. 

4. Are some trainings mandatory?

- The "Scientific integrity in research" and "Research ethics" courses (online, FUN platform) are mandatory from the first year of the doctorate.

- The "University pedagogy" training is mandatory for all doctoral students who have a complementary teaching mission.

- The 3 modules of the "Preparing for the "My thesis in 180s" competition" are mandatory for all doctoral students applying for the "My thesis in 180s" competition.

5. How much training do I have to do? 

Doctoral students at the University of Bordeaux must follow a training plan of at least 100 hours during their doctorate by choosing courses from among

- Transversal training proposed by the Graduate Research School (at least 25%).

- The specific training courses offered by the doctoral school and the Graduate Programs (at least 25% depending on the internal rules and the referential apply in each doctoral school).

- Non-catalog training, identified by the student in consultation with his/her thesis supervisor. These training hours may be subject to a validation request (with proof) to the doctoral school according to the doctoral school's reference system.

In the context of a cotutelle doctoral program or a CIFRE thesis, the doctoral student must complete at least 50 hours of training divided between the following according to the regulations and standards in force in the doctoral school to which he or she is attached

- Disciplinary training in the catalog of training courses attached to the doctoral school

- Transversal training in the dedicated catalog

6. I participate in contests or events, is there any recognition of the number of hours?

Yes, the number of hours credited is determined by the affiliated doctoral school.

7. I am abroad, do I have to take any training courses?

In the context of a cotutelle doctoral program, the doctoral student must follow at least 50 hours of training divided according to the regulations and standards in force in the doctoral school to which he/she is attached between:

- Disciplinary training in the catalog of training courses attached to the doctoral school

- Transversal training in the dedicated catalog

Among these 50 hours, the "Scientific integrity in research" and "Research ethics" training courses are mandatory, as well as the "University pedagogy" training course in the case of complementary teaching assignments.

More information on: https://college-doctoral.u-bordeaux.fr/en/Training

Outside of the cotutelle doctoral program, doctoral students must take a minimum of 100 hours of training regardless of their geographical location.

8. I am an employee outside the University of Bordeaux, do I have to take any training courses?

Yes, Depending on your situation as an employee and your contract, the volume is defined by the doctoral school. Participation is subject to the agreement of the company and the thesis supervisor. For more information, please consult the reference system set up by your doctoral school.

9. How to register for a disciplinary or transversal training course? (within the framework of the training offer of the Graduate Research School or of your doctoral school)

Via ADUM in your personal space, heading Training > catalog

When the course is a MOOC, you must register on the platform (FUN, etc.). At the end of the course, you must upload the certificate in your personal space ADUM/training/out of catalog to be taken into account.

10. When will I receive a response to my registration for a course on ADUM?

For transversal or interdisciplinary training, the deadline is one week after your pre-registration. Your thesis supervisor must first validate your registration on ADUM. After this deadline, if you have not received any feedback, please check with him/her that the validation has been done or contact formationdoctorat@u-bordeaux.fr

For disciplinary training, contact your doctoral school directly if you have not heard back after one week.

11. Who validates my transversal training hours offered by the Graduate Research School of the University of Bordeaux?

If the program is followed in its entirety and you have filled out the evaluation, the total number of hours is automatically validated by the doctoral professionalization office

12. Who validates the training hours taken outside the training offer of the doctoral school or the Graduate Research School?

These "off-catalog" training hours are subject to a validation request (with proof) within the framework of the 100 hours from your doctoral school, according to the doctoral school's reference system.

You must submit your training certificates and the corresponding descriptive program in your personal ADUM space (under non-catalog training). Your doctoral school will examine your request and study the number of hours that will be credited to you.

13. How much time do I have to complete my training?

All the duration of your doctorate and before your defense.

14. Do you offer English lessons? 

Yes, the Graduate Research School offers English conversation workshops (3 levels) as part of its transversal training program.

15. Do you offer training in English?

Yes. Several. When a course is given in English, it is indicated in the program.

16. Where to find the different training catalogs?

You can consult and download the complete catalog and the calendar of the training courses offered by the Graduate Research School via the website.

https://college-doctoral.u-bordeaux.fr/en/Training-courses/Training/Transversal-trainings

You can consult the catalog of disciplinary training via your personal space ADUM (and register) or on the website of your doctoral school.

Other training (URFIST, etc.) 

More information on: https://college-doctoral.u-bordeaux.fr/en/Training-courses/Training

17. Am I required to attend training to defend?

A minimum of 100 hours of training is required, including the "Scientific Integrity in the Research Profession" and "Research Ethics" courses (online, FUN platform). For further information, please contact your doctoral school