- Graduate Research School
- The doctorate
- Training courses
- After the doctorate
Frequently asked questions
under construction... "Frequently asked questions" helps you answering many common questions.... To be visited regularly!
Enrollment and re-enrollment
1. What is ADUM for?
- ADUM is a specially dedicated collaborative tool for doctoral students. It centralizes all the administrative formalities of your doctoral program: your enrollments, your training, your thesis defense, etc https://www.adum.fr/index.pl?site=UBX
2. How can I enroll for a doctorate at UB?
- Please consult your doctoral school’s website and follow their specific procedures, then create your ADUM account.
- For more information, please consult the ADUM account tutorial : https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/ADUM-personal-space
3. How can I find a thesis supervisor?
- You must contact the research units listed on the website of the doctoral school specializing in your thesis field.
4. I am a foreign student, how do I apply for my first year of doctoral studies?
- Please consult your doctoral school’s website and follow their specific procedures, then create your ADUM account.
- For more information, please consult the ADUM account tutorial https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/ADUM-personal-space
5. When do doctoral enrollments start?
- Enrollments are open from the beginning of July to the beginning of November, apart from specific cases (cotutelles, specific funding, e.g. Cifre, ANR, ERC, etc).
- For further details and depending on your year of enrollment, the calendar is available on the website: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll/Enrolling-in-the-first-year-of-a-doctorate
6. What is a pedagogical /administrative enrollment?
- The pedagogical enrollment must be carried out with the doctoral school, which verifies that you have the required skills to start your thesis work. It’s the first step in your doctoral enrollment. The administrative enrollment is the second step which finalizes the procedure, including the online payment of your fees, the issuing of your attendance certificate, etc
7. How much is the enrollment fee?
- For the 2019-2020 academic year: payment of the Student Life Fees to the CROUS: €91 + enrollment fees 380€
8. What are the Student Life Fees paid to the CROUS?
- This payment is mandatory. It is due annually by students prior to their enrollment to a higher education institution and must be paid directly to the CROUS
9. How do I re-enroll (pedagogical enrollment)?
- You must log on to your ADUM account and re-enroll for the relevant year (1st, 2nd, etc.). Once your application has been validated by your thesis supervisor and then by the doctoral school, you will receive a notification email to finalize your application in your ENT space.
10. How do I re-enroll (administrative enrollment)?
- To finalize your administrative re-enrollment, go to the second step described on the website of the Graduate Research School
11. How do I make the payment in three installments with no extra charge?
- This is only possible for online payments via ENT, by credit card and until mid-October
12. What should I do if I can't log in to my ENT?
- You can send an e-mail to the following address : firstname.lastname@example.org or email@example.com
13. If I can’t submit a document on my ENT when re-enrolling, what should I do?
- You can send an e-mail to the following address : firstname.lastname@example.org
14. How can I obtain my attendance certificate?
- You can download it from your ENT, or collect the original certificate at your doctoral school office once you have completed your enrollment
15. How do I update my student card?
- It is updated automatically after validation of your administrative re-enrollment. Your card must be collected at your doctoral school office, along with the new sticker
16. If I defend my thesis before December 31 of the current year, do I need to re-enroll in September?
- If you defend your thesis before December 31, you should not apply for re-enrollment for the current year.
17. What should I do if I change thesis supervisor or co-supervisor, thesis subject, etc.?
- The form for modification during the doctorate, which is available on your ADUM personal space, must be completed and signed. Then send it by e-mail to: email@example.com
18. What should I do if my personal data change (such as my address, etc.)?
- You must notify the school at this email address: firstname.lastname@example.org, and make the changes in ADUM. If you are employed by the UB, you must notify your HR manager
1. Who authorizes the thesis defense?
- The authorization to defend a thesis is provided by the president of the University, after consulting the director of the doctoral school and the thesis supervisor.
2. What is the deadline to defend the thesis?
- The 31st of December is the deadline at the University of Bordeaux for a thesis defense (for the current year without administrative re-enrollment). After this deadline, re-enrollment is mandatory.
3. How do I submit my thesis defense?
- With the help of your thesis supervisor, via ADUM (thesis jury proposal - manuscript deposit, submission of reports, etc.). The doctoral school validates the composition of the jury and, in view of the reports, issues an opinion on the defense. ADUM tutorials are available on the website of the doctoral school: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Thesis-defense
4. What is the deadline to submit my doctoral manuscript?
- Your doctoral manuscript must be submitted to the referees and jury members via the ADUM space at least 6 weeks before the defense https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Thesis-defense
5. How can I change my doctoral manuscript after it has been submitted on ADUM (before the defense)?
- You can no longer modify your doctoral manuscript by yourself. Get in touch with your administrative referent (appointed to you as soon as your jury is validated on ADUM and remains your contact person for all the steps in the validation of your defense).
6. What is the deadline to submit my doctoral manuscript after my thesis defense?
- Your official documents signed by all the jury members must be sent to your administrative referent within 15 days. If no correction has been requested by the jury, you have 1 month to submit the final doctoral manuscript. If corrections have been requested by the jury, you have a deadline of 3 months.
7. How do I change my manuscript deposited on the ADUM space after my defense?
- You must log in to your personal ADUM space. In the "Procedures" section, click on "Save the final versions of your thesis".
8. What are the thesis writing standards?
- In your personal ADUM space, you can download the document « Recommandations pour la rédaction d’une thèse numérique » which contains all the necessary information.
9. Are publications mandatory to defend the thesis?
- Not for all schools. You must inquire directly with your doctoral school.
10. Can I submit my thesis in a foreign language?
- Except in certain situations, the language must be French (French Education Code, article L12-3). When the language is not French, the thesis must necessarily include a substantial summary in French describing the context of the research, the approach adopted and the results obtained.
- If you want to write in a foreign language, the doctoral school director must authorize this.
- If you are enrolled in a cotutelle program, you must refer to the agreement terms.
11. Where can I find information about the composition of my jury?
- Please read this ruling: : Art. 18 – Arrêté du 25 Mai 2016
12. What should I do if one of my jury members is absent?
- Your thesis supervisor must contact the administrative referent to verify the conformity of the jury.
13-Who pays the travel expenses of the jury members?
- Your thesis supervisor must contact your research unit.
14. How do I obtain my certificate of achievement?
- After depositing your manuscript at the university library, you can collect the certificate directly from your administrative referent at the admissions office. If this is not possible for you, please consult the other methods on the site: https://college-doctoral.u-bordeaux.fr/en/After-the-doctorate/Receiving-the-doctorate-degree
15. Who should I contact to find a meeting room?
- You must contact your research unit, which will assist you in booking a room.
1. How do I find funding for my doctorate?
- Before applying for any funding program, you must find the doctoral school that corresponds to your specialty and/or your research project and contact a potential thesis supervosor (within the perimeter of the doctoral school) who will agree to host you.
Learn more about funding opportunities: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities
2. I come from a foreign country. What are the funding opportunities to be eligible for a doctorate at UB?
- The University of Bordeaux offers many funding opportunities to start a doctorate in one of its doctoral schools, the majority of them without nationality requirements. https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities
3. I would like to obtain a doctoral contract at the University of Bordeaux. What should I do?
- Many contracts are awarded through different calls for applications and competitions organized each year in doctoral schools. Please contact your doctoral school for more details.
4. How can I get the funding for my cotutelle or international co-supervision program?
- Funding for research, mobility, and the main salary may be provided by one of the two institutions or jointly. Please contact the internationalization office
5. I have a mobility project, are there grants offered by the university?
- You can apply for the university mobility grant each year. The eligibility and selection criteria are different for each program (refer to the call for applications documentation). You should also contact the doctoral school concerned in your field to find out the grants available to you.
For more information on this subject: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities
Funding opportunities external to UB: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Mobility-and-funding
6. Can I do an internship?
- No. Internships are not permitted for doctoral degrees
Salary and contract at the University of Bordeaux
1. Who may I contact if I have a question about my recruitment?
- You can contact the HR/Finance office associated with the admissions office for all administrative procedures. Please contact this address : email@example.com
2. When should I sign my contract?
- Your contract can only be signed after the entire pedagogical and administrative enrollment procedure has been completed.
3. Who should I contact to sign my contract?
- The HR manager designated after the finalization of your administrative enrollment is your privileged contact. After the submission and processing of the required documents, he/she will contact you directly to sign the contract at the "Ressources Humaines Développement Social (RHDS)"office /HR management office of the research staff.
4. Who may I contact if I have a question about my employment contract after signing it?
- You can contact the HR Manager or the "Ressources Humaines Développement Social( RHDS)" department for all individual questions related to your professional situation: salary, contract addendum, bank details, change of address, etc.
- To find out more about "RHDS"department, click here : https://www.u-bordeaux.fr/Universite/Organisation/Administration/Pole-Ressources-humaines-et-developpement-social
- I have lost/forgotten my HR manager's contact , how can I find it? The name and contact of your HR manager depend on the department and research laboratory in which you work.
5. Am I a "doctoral contract" holder?
- You are covered by a doctoral contract if the duration of your funding is 3 years from the beginning and if your employer is a French public higher education and/or research institution (e.g. UB, CNRS, INRIA). Extensions are possible for doctoral candidates who have taken sick, maternity or parental leave... or for doctoral candidates with disabilities
6. I have a doctoral contract at the University of Bordeaux, when will I get paid?
- It depends on the date your employment contract is signed and the pay schedule of the institution. As a minimum, an advance payment is usually made the first month and then adjusted the following month.
- At a minimum, an advance of 90% of your salary is paid to you, the other 10% being paid the following month.
- The payment terms are specified by your HR manager when signing the employment contract
7. What is the procedure for professional trips away?
- All travel outside your institution must be authorized via a travel order drawn up by your employer. Please contact the manager of the relevant unit
8. Is there any difference between a doctoral contract and a fixed-term contract?
- The doctoral contract is specifically dedicated to doctoral students. It is a thesis financing opportunity concluded for a period of 3 years (except for exceptional extensions). Doctoral candidates under doctoral contract have a double distinction: a student status and a public service contract status. As such, they are subject to the same official's rights and obligations.
- It is different from "CDD.
9. I am not receiving funding for my thesis, can I work?
1. How can I give courses or teach at the University of Bordeaux?
- Through a "vacation ATV”( attaché temporaire vacataire ) or CEV (chargé d’enseignement vacataire)
- Through a "vacation ATER (attaché temporaire d’enseignement et de recherche) contract or an addendum to the employment contract (complementary educational mission).
Find more information by following the link : https://www.u-bordeaux.fr/Universite/Recrutement
2. What's a “vacation”?
- Under certain conditions, any doctoral student may teach courses. Payment for this service is biannual and after certified completion of the service.
Find more information by following the link : https://www.u-bordeaux.fr/Universite/Recrutement/Intervenant-d-enseignement-vacataire
3. What is an "Attaché temporaire d’enseignement et de recherche" (ATER)?
- A doctoral student who has completed their PhD may become an "ATER" (Attaché temporaire d’enseignement"). To do so, their thesis supervisor must certify that they will be able to defend their thesis within one year. The future doctor is required to take an exam for higher education recruitment.
- For more information on ATER eligibility criteria : https://www.u-bordeaux.fr/Universite/Carrieres-et-emplois/Les-personnels-enseignants/Attaches-temporaires-d-enseignement-et-de-recherche-ATER
4. What is a complementary educational mission?
- Any doctoral student (who only has a doctoral contract) may teach up to 64 hours per year in complementary educational missions. An addendum to the doctoral contract is required and payment is made monthly. An enrollment campaign is carried out each year. Interested doctoral students must return the completed application to their corresponding doctoral school. A response is provided directly to doctoral candidates in July for the start of the academic year in September.
5. I applied for a complementary educational mission, who will notify me of the response?
- The training department to which you applied will give you the response to your application.
6. I have been awarded a complementary mission. What should I do next?
- The HRDS Department concened will contact you directly to sign your addendum to the doctoral contract (if you are a UB employee).
7. I was not selected for a complementary mission, what should I do?
- Complementary missions are allocated annually. Renewal by the training departments is not systematic. You can apply the coming year. Contact the training department and find more information about how and when people are recruited: https://www.u-bordeaux.fr/Formation/Composantes-de-formation
8. Can I teach outside the University of Bordeaux?
- Yes, but in this case, it is recommended to get more information from the employer concerned by these teaching hours.
- Contract doctoral students who have a doctoral contract must first check with their main employer (UB, CNRS...) that they meet the conditions required to complete these teaching hours.
1. What is an expertise mission?
- Expertise missions are part of the complementary activities that a doctoral student can carry out (under a doctoral contract) in addition to their research activity, such as a teaching mission. It may be a methodological, scientific and technical audit and consultancy mission; employee or client training; technological, scientific or regulatory monitoring; documentary research, etc..
- For more information: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Funding-opportunities/Complementary-Missions Or contact: firstname.lastname@example.org
Cotutelle and international programs
1. For a cotutelle, is any establishment qualified?
- Doctorates in cotutelle can only be considered with any foreign educational and research institution authorized to award the doctoral degree. The University of Bordeaux has many privileged partners. See the list of countries and institutions currently partnering with the University of Bordeaux : https://college-doctoral.u-bordeaux.fr/en/Graduate-Research-School/Key-figures
2. I want to do a doctorate in cotutelle, what do I have to do?
- The first step is to identify two thesis co-supervisors: one at the University of Bordeaux and the other at the partner university, who agree to co-supervisor you jointly in the framework of a doctorate in cotutelle. The second step is to contact the project officer for cotutelle at the Graduate Research School of the University of Bordeaux, who will tell you the procedure to follow in connection with the doctoral school of attachment. For more information: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems/The-cotutelle-doctoral-program-double-degree
3. Who's in charge of the cotutelle contract?
- At the University of Bordeaux, the GRS project officer for cotutelle is in charge of negotiating, validating and signing the cotutelle contracts. The project officer will contact the counterpart department of the partner institution directly, in association with the doctoral school, to discuss and validate the terms of the cotutelle contract. For more information: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems/The-cotutelle-doctoral-program-double-degre
4. I'm going to do a doctorate in cotutelle, when do I have to enroll at the University of Bordeaux?
- The enrollment in the 1st year of the doctorate must be simultaneous in both partner institutions. The time required for this may vary, so do not wait until the cotutelle contract is signed to finalise your enrollment. For more information: https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Enroll-Re-enroll
5. In cotutelle, do I have to enroll at the University of Bordeaux every year or on a alternating basis?
- Every year. Doctoral students in cotutelle must enroll in both partner institutions from the first year of the doctorate until the year of the thesis defense, in accordance with each institution's current calendar. The signature of the cotutelle contract and the alternation of registration fees do not exempt cotutelle doctoral students from this annual procedure. To re-enroll:
6. In cotutelle, what are the rules for organising mobility?
- The stays must be balanced. A doctoral student in cotutelle must stay for no more than half of the doctorate in each institution (approximately 18 months for a doctorate lasting three years). The schedule of stays is set in consultation between the thesis supervisors and the doctoral student according to the scientific project.
7. In cotutelle, do I have to follow the same number of hours of training as other doctoral students?
- At the UB, during the three years of the doctorate, the doctoral student in cotutelle must follow at least 50 hours of training divided between :
- disciplinary training in the catalogue of training courses attached to the doctoral school
- transversal training in the dedicated catalogue
- Among these 50 hours, two training courses are mandatory:
- for all doctoral students before the end of the 1st year of the doctorate: the MOOC Scientific Integrity in Research Professions
- in case of a complementary teaching mission: the University Pedagogy training. More information: https://college-doctoral.u-bordeaux.fr/en/Training-courses
8. I am a doctoral student in cotutelle and I am going to defend my thesis at the partner university: what do I have to do at the University of Bordeaux?
- Wherever the thesis is defended, a doctoral student in cotutelle must declare his/her thesis defense in ADUM and obtain the authorization to defend from the University of Bordeaux according to the procedure and within the deadlines indicated in the cotutelle contract. To find out more about the defense : https://college-doctoral.u-bordeaux.fr/en/The-doctorate/Thesis-defense
9. Does a thesis defense in cotutelle have any specificities?
- The terms and conditions for defending the thesis are detailed in the cotutelle contract. This unique defense is recognized by the two partner institutions of the cotutelle. You can contact the address: email@example.com
10. What is the difference between a cotutelle and an international co-supervision?
- In a cotutelle doctoral program, the doctoral student is enrolled in two institutions, with a view to obtaining a double degree. In the case of international co-supervision, the doctoral student is enrolled in one institution only, with a view to obtaining a single doctoral degree. For more information on international co-direction: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems
11. What is the European doctorate label?
- The European doctorate label is a system for recognising the European and international dimension of the doctorate. To find out more about the European doctorate label: https://college-doctoral.u-bordeaux.fr/en/Internationalization/Systems
Disciplinary, interdisciplinary and transversal training
1. What is a training plan?
- A training plan corresponds to the skills that you wish to acquire or develop to complete your thesis research work with a view to your postdoctoral career.
2. How should I construct my training plan?
- It is constructed in accordance with your skills assessment and the training objectives proposed in the training catalogue (transversam, disciplinary) or outside the catalogue.
3. Who can help me to construct my training plan?
- Your thesis director, employer, and the staff of the Graduate Research School can help you. It is scalable and revisable each year.
4. Are there training courses that are mandatory for everyone?
- The online "scientific integrity" course is mandatory for people in the 1st year of the doctoral program.
- One of the courses (at your choice) in the "teacher training" program is mandatory for doctoral students with a teaching mission.
5. How many hours of training must I take?
- 100 hours minimum of disciplinary, interdisciplinary or transversam courses followed at or outside of the University of Bordeaux (subject to validation from your doctoral school).
6. I may participate in contests or events. Is there any hour recognition for this?
- Yes, this is possible. The number of hours is determined by your doctoral school.
7. Do I need to take training courses if I am abroad?
- Yes, during your stay in France.
- In a cotutelle program and with the agreement of the corresponding doctoral school, the 100-hour volume of training may be adjusted with the training courses taken at the partner institution, as indicated in the cotutelle contract.
8. I am employed by an institution outside the University of Bordeaux. Do I have to follow training courses?
- Yes, the volume is determined by the doctoral school according to your employment situation. You will have to obtain the agreement of the company and the thesis supervisor before participating.
9. How can I enroll for disciplinary and cross-disciplinary training courses?
- Via your personal ADUM space, in the "catalogue" section.
10. When do I get a reply to my ADUM training enrollment?
- For cross-disciplinary or interdisciplinary courses, the deadline is one week after your pre-enrollment. Your thesis supervisor must first validate your enrollment in ADUM. After this period, if you do not receive an answer, please contact him/her or the doctoral professionalization office.
- For disciplinary training, contact your doctoral school directly if you do not have an answer after one week.
11. Who validates my training hours provided by the University of Bordeaux?
- If you complete the program, the total number of hours is automatically validated by the doctoral professionalization office.
12. Who validates my training hours taken elsewhere than at the University of Bordeaux?
- You must upload your training certificates and the corresponding descriptive program on your personal ADUM space. Your affiliated doctoral school will then calculate the number of hours you will be credited.
13. How much time do I have to validate my training courses?
- The full duration of the thesis period up to your thesis defense.
14. Do you offer English courses?
- There are no English courses offered by the Graduate Research School. You must contact the language departments, your Human Resources department or your doctoral school.
15. Do you offer training courses given in English?
- When a course is given in English, it is indicated in the program.
16. Where can I find the different training catalogues?
- You can consult and download the complete catalogue and the training calendar proposed by the Graduate Research School via this website: https://college-doctoral.u-bordeaux.fr/en/Training-courses
- You can consult the catalogue and enroll via your personal ADUM space in the catalogue / training section.
- You can consult URFIST training courses via this website: http://weburfist.univ-bordeaux.fr
17. Do I have to take training courses to defend my thesis?
- Each doctoral school decides whether it is a prerequisite.
Updated on 03/03/2020